Secure Document Transmission
1. Employee discusses the request with his/her manager.
a. Confirm that the employee is eligible for the program.
b. Ensure the request is workable for the employee considering the nature of the work.
c. Ensure the employee understands the documents required to support the request. 聽
2. Employee completes the required forms.
- for all IFWA program requests
3. Manager receives form completed by employee & reviews and approves the form.
a. Is the information accurate and complete?
b. Do the hours add up to 6.75 (or 7 for technical positions) per day?
c. Is the plan sufficiently detailed to ensure the employee is accessible and work expectations are clear? Make adjustments as needed.
d. Are there deficiencies on the Health and Safety checklist that need to be addressed?
e. Does the employee respect the maximum 40% WFH rule?
4. Any request that is out of the norm or seems problematic should be discussed with聽the HR Advisor assigned to your unit, before refusing. If declining a request, the manager reviews with an HR advisor and informs the employee in person to ensure they understand the decision prior to declining the form submitted.
5. 3 months into the IFWA, the manager monitors the success of the arrangement and reviews, if needed.