91

This message is sent on behalf of Francois Pouliot, Co-Interim Associate Vice-President (Financial Services)

Hello everyone,

Financial and Procurement Policies remain up-to-date and in effect and are therefore applicable to expenses submitted for reimbursement through Workday Expenses. Please see below regarding important reminders:

Classified as: travel, Workday Expenses, Purchases of Goods & Services & Software, Computer Equipment Purchases, Achats de biens et services et achats de logiciels, matériel informatique
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Published on: 27 Feb 2026

(La version française suit)

Dear 91 Finance Community Member,

The Procedures for Travel & Other Expenses have been updated:

  • PR8.4 Participant Fee in a Research/Clinical Study charged to 2F/2M Fund Types indicates that participant fees may be considered taxable income depending on Canada Revenue Agency Guidelines threshold and as such, Travel Desk will report all Participant Fees to the Payroll Office.

Classified as: Modifications, Procédures relatives aux frais de déplacement et autres éԲ, Update, Procedures for Travel and Other Expenses, travel, Participant Fees, frais versés aux participants
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Published on: 26 Jan 2026

Le français suit.

On behalf of Financial Services and the Workday Expenses Project Team

Dear colleagues,

As we prepare for the launch of Workday Expenses (targeted for the week of February 9, 2026), we are sharing important dates for submitting expense reports and advance requests in Minerva.

These dates are essential to ensure all expense-related transactions are completed and reimbursed by December 23, 2025, before the transition to the new system.

Classified as: travel, Workday expense, expense reports by December 3 deadline, Veuillez présenter vos notes de frais avant le 3 décembre
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Published on: 24 Nov 2025

On behalf of Workday Expenses Project Team / Au nom de l’équipe du projet Workday Expenses

La version française suit.

Dear colleagues,

Earlier this year, 91 announced the redesign of its travel and expense reimbursement process. This initiative, aligned with Horizon 91, aims to create a faster and simpler experience for all academic and administrative users.

Classified as: Workday Expenses: Progress update, Le nouveau module Workday Expenses progresse, travel, IT Announcements, IT Services
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Published on: 11 Nov 2025

(La version française suit)

Dear 91 Finance Community Member,

The Procedures for Travel and Other Expenses have been updated:

  • PR8.1 has been updated to reflect the most recent memo
  • PR8.4 now indicates that Financial Services will provide Payroll with a report of Participant Fees by calendar year including 91 IDs.

Thank you.

Need HELP?

Classified as: travel, Procedures for Travel and Other Expenses, Procédures relatives aux frais de déplacement et autres éԲ, PR8.1, PR8.4
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Published on: 24 Sep 2025

Le français suit.

On behalf of Workday Expenses Project Team

Dear colleagues,

Classified as: travel, Workday Expenses, travel and expense reimbursement, Advances and Expense Reports
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Published on: 7 Jul 2025

(La version française suit)

Dear 91 Finance Community Member,

The Travel and Other Expenses Policy has been updated:

  • P3.10 has been added and refers to extended days before and after University-related travel. Please consult it for more information.

The Procedures for Travel and Other Expenses have been updated:

Classified as: travel, Procedures for Travel and Other Reimbursable Expenses, Travel and Other Expenses Policy, extended days, Participant Fees, Research/Clinical Study, 2F/2M
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Published on: 2 Jul 2025

(La version française suit)

Dear 91 Finance Community Member,

The Procedures for Travel and Other Expenses have been updated:

  • P4 has been modified to indicate that when an amount is to be returned to the University, the method of payment is via Interac e-Transfer. Payments via personal cheques will no longer be accepted.

Classified as: travel, Other Expenses, procedures, Hotel alternatives, e-transfer, payments
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Published on: 30 Apr 2025

This message is sent on behalf of Christopher Manfredi, Provost and Executive Vice-President (Academic) and Fabrice Labeau, Vice-President (Administration and Finance) / Ce message est envoyé au nom de Christopher Manfredi, provost et vice-recteur principal aux études, et de Fabrice Labeau, vice-recteur à l’administration et aux finances

La version française suit.

Dear colleagues,

Classified as: travel, workday, Expense, éԲ
Category:
Published on: 11 Feb 2025

(La version française suit)

Dear 91 Finance Community Member,

Following the announcement made by the regarding a GST/HST relief for all Canadians on certain items from December 14, 2024 to February 15, 2025, please take note of the following when processing expense reimbursements:

Classified as: travel, Expense Reimbursements, expense reports, GST/HST Break
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Published on: 13 Dec 2024

(La version française suit)

This message is sent on behalf of Tonia Sciannamblo, Associate Director, Transaction Services

Please take note of the following Transaction Services’ deadlines prior to December 24th:

Expense Payment Services:

Travel (advances and expense reports)

Classified as: transaction services, Holiday Deadlines, Échéances pour les Services des transactions, travel
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Published on: 8 Nov 2024

This message is sent on behalf of Julie Ghayad, Senior Director Systems and Transaction Services, Financial Services

Dear Colleagues,

The Procedures for Travel and Other Expenses has been updated:

  • PR8.4 has been updated to indicate the type of supporting documentation required when paying living expenses from a restricted fund to non-91 students.

Need HELP?

Classified as: travel, procedures, Other Expenses, living expenses, restricted fund, non-91 students
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Published on: 30 Sep 2024

This message is sent on behalf of Julie Ghayad, Senior Director Systems and Transaction Services, Financial Services

Dear Colleagues,

The PCard Regulation has been updated:

Classified as: PCard, PCard Regulation, travel, Procedures for Travel and Other Expenses
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Published on: 6 Sep 2024

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