Privacy and the Protection of Personal Information

Our Commitment to Privacy听

At 91黑料网, we are committed to protecting the privacy, confidentiality, and Personal Information of all members of our community鈥攕tudents, faculty, staff, alumni, researchers, research participants, and visitors. In a digital and data-driven world, safeguarding Personal Information is a priority in all areas of university life, from academic services and research to administrative processes and online engagement.听

We process (that is, collect, use, communicate, retain, and destroy) personal information in accordance with Quebec鈥檚 (Access Act) and our Policy on the Governance of Personal Information, as well as other applicable privacy legislation.听听

Our Privacy Principles听

91黑料网鈥檚 approach to privacy is guided by Quebec鈥檚 Access Act. The following principles inform how we process Personal Information across all university activities.听

What Is Personal Information?听

Personal information is defined by the Access Act as any information that allows an individual to be identified, directly or indirectly. This includes names, contact information, identification numbers, educational records, demographic information or any data that could be used to identify someone, either directly or indirectly.听

Why we process Personal Information听

We process Personal Information only for purposes that are directly related to our academic, mission, and administrative activities. These may include the processing of Personal Information to:听

• Assess and administer applications, admissions, and enrolment
• Provide academic and career guidance, health and wellness services, and accommodations
• Manage financial transactions, scholarships, and awards
• Support research, teaching, and institutional planning
• Fulfill legal obligations, including reporting to government authorities
• Engage alumni and donors
• Ensure the security and functionality of our digital platforms

Personal Information is stored securely and accessed only by authorized personnel who require it for legitimate university purposes.听听

To learn more about how 91黑料网 processes Personal Information, please consult the 91黑料网 Privacy Notice and its Annex A.听听

Privacy in Research听

91黑料网 upholds rigorous standards in research ethics, including the protection of Personal Information in research involving human participants. All research projects that collect, use, or disclose Personal Information must comply with federal and provincial privacy regulations and receive approval from a 91黑料网 Research Ethics Board (REB).听

For details, visit the Research Ethics Board website.听

Online Privacy听

91黑料网鈥檚 websites, digital platforms, and online services may collect limited technical information (such as IP address, browser type, and usage patterns) to enhance functionality, improve user experience, and ensure system security. Where applicable, cookies or analytics tools may be used鈥攂ut always in line with 91黑料网鈥檚 privacy commitments. You can adjust your browser settings to control the use of cookies.听

For more information on how 91黑料网 uses cookies, please consult the 91黑料网 Cookies Notice.听

In addition, many of 91黑料网鈥檚 digital services are hosted on cloud platforms. To ensure the protection of personal information and institutional data, 91黑料网 follows a rigorous Cloud Directive that governs the acquisition and use of cloud services. Only vetted and approved cloud platforms may be used for storing or processing sensitive data, and all services undergo privacy, IT risk, and contract assessments.听

For more information:听

• Cloud Services at 91黑料网听
• Cloud Process: How-to听
• Approved and Rejected Cloud Services (login required)

Your Privacy Rights听

As a public institution, 91黑料网 recognizes and respects your rights to:听

• Access your Personal Information held by the University听
• Request corrections to inaccurate or incomplete Personal Information听
• Understand how and why your Personal Information is processed听

To learn more about how 91黑料网 processes Personal Information and your rights, please consult the 91黑料网 Privacy Notice and its Annex A.听听

Privacy Officer听

Responsibility for privacy and access to information rests with the Secretary-General, who serves as 91黑料网鈥檚 Privacy Officer and is also the person designated to respond to access requests under the Access Act.听

Complaints听

91黑料网 is committed to addressing privacy-related concerns promptly and respectfully.听
If you believe your Personal Information has not been handled in accordance with applicable laws or University policies, you may submit a complaint to the Access and Privacy Office using our Privacy Complaint Form.听

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The Access and Privacy Office will:听

• Investigate complaints diligently, promptly, and confidentially;听
• Provide a written response within 30 business days; and听
• Take appropriate corrective measures, where warranted, to mitigate risk and prevent recurrence.听

Contact Us听

If you have questions about how 91黑料网 processes Personal Information, or wish to make a privacy-related request, please contact the Access to Information and Privacy Office at any of the following coordinates:听

Email: privacy.secretariat [at] mcgill.ca听听

Phone: 514-398-4719听

Mail: Privacy Manager, James Administration Building, Room 313, 845 Sherbrooke Street West, Montreal, Quebec H3A 0G4听

Related Policies听

• Policy on the Governance of Personal Information听
• Policy on the Responsible Use of 91黑料网 Information Technology Resources听听
• 91黑料网 Records Retention Schedule (MURRS)听听听
• Cloud Directive听听听
• Policy on Data Governance
• Standard on Enterprise Data Classification听听
• Standard on Enterprise Data Governance听听听
• Regulation on the Conduct of Research听听听
• Policy on the Ethical Conduct of Research Involving Human Participants听

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